Regular meeting of Council

MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Council:
  • Paula Assaly, Mayor
  • Lawrence Bogue, Councillor
  • Raymond Campbell, Councillor
  • André Chamaillard, Councillor
  • Robert Lefebvre, Councillor
  • Yves Paquette, Councillor
  • Antonios Tsourounakis, Councillor
Staff present:
  • Daniel Gatien, Chief Administrative Officer
  • Philippe Timbers, Treasurer
  • Guillaume Boudrias, Project manager, civil engineering
  • Dominique Dussault, Human Resources Manager
  • Martin Perron, Environmental Services Superintendent
  • Manon Belle-Isle, Planner
  • Jean-Claude Miner, Chief Building Official
  • Alain Lavoie, Public Works Superintendent
  • Daniel Gascon, Fire Chief
  • Sonia Girard, Deputy Clerk

1.
Reflection and opening of the meeting
 

Councillor André Chamaillard recites the opening reflection and the Mayor the territorial acknowledgement.

The meeting is called to order at 7:00 p.m.

2.
Adoption of the agenda
 

  • R-164-19
    Moved byAntonios Tsourounakis
    Seconded byRobert Lefebvre

    Be it resolved that the agenda be adopted as presented.

    Carried

3.
Disclosures of conflicts of interest
 

Councillor André Chamaillard declares a conflict of interest with regard to item 14.1 as the sale of the land may have an impact on property owned by son and son-in-law.

4.
Adoption of the minutes
This item has attachments. 

1.June 10, 2019 minutes.pdf
2.Procès-verbal du 10 juin 2019.pdf
  • R-165-19
    Moved byYves Paquette
    Seconded byRaymond Campbell

    Be it resolved that the minutes of June 10, 2019 meeting be adopted, as presented.

    Carried

5.
Reports of the Mayor and Councillors                         
 

Verbal reports are made.

6.
Presentations
 

6.1
JL Richards, Re: Energy Conservation Plan
 

Mr. Mitchell Niles, Engineer from the firm J.L. Richards & Associates Limited makes a presentation to Council on the Energy Conservation Plan.

7.
Delegations
 

7.1
IGS, Re: 5G project
This item has attachments. 

1.IGS Presentation - présentation (anglais seulement).pdf

Mr. Jamie Bogue from IGS Hawkesbury makes a presentation to Council concerning the 5G Internet Service pilot project in the Town.

8.
Question period
 

None.

9.
Matters requiring action
 

9.1
Amendment to the Taxi By-law
This item has attachments. 

1.Taxi recommendation.pdf
2.Recommandation pour les taxis.pdf
  • R-166-19
    Moved byAndré Chamaillard
    Seconded byYves Paquette

    Whereas the Taxi By-law grants 18 licences plus 4 additional ones for adapted vehicles; and,

    Whereas the company MS Taxi, which holds 8 licences, including 2 for adapted vehicles, asks for the authorization to have a spare vehicle which can be used during a mechanical break of one of its vehicles and thus to be able to answer to his clientele.

    Be it resolved to amend By-law No 37-2004 to allow the use of alternative vehicles as recommended in document 2019_REC_51.

    Carried

9.2
Update, Re: Energy Conservation and Demand Management Plan 2019-2024
This item has attachments. 

1.Energy Conservation and Demand Management.pdf
2.Plan de conservation de l'énergie et gestion de la demande 2019-2024.pdf
3.ECDMP - Town of Hawkesbury.pdf
4.ECDMP - Ville de Hawkesbury.pdf
5.Hawkesbury CDMP Report R0_anglais seulement.pdf
6.Electricity Act, 1998 - Ontario Regulation 507_18.pdf
7.Loi de 1998 sur l'électricité - Règlement de l'Ontario 507_18.pdf
  • R-167-19
    Moved byRobert Lefebvre
    Seconded byAntonios Tsourounakis

    Whereas Ontario Regulation 507/18 under the 1998 Electricity Act requires public agencies to have an Energy Conservation and Demand Management Plan, and;

    Whereas the same Law stipulates that every fifth anniversary of the said plan, the public agency must update its Energy Conservation and Demand Management Plan and publish it no later than July 1st of that year.

    Be it resolved to adopt the 2019-2024 Energy Conservation and Demand Management Plan as presented by J.L Richards & Associates Limited, as recommended in 2019_REC_52, and;

    Be it also resolved that the implementation of the 2019-2024 Energy Conservation and Demand Management Plan be subject to the adoption of a long-term financial plan by the Council.

    Carried

9.3
Strategic Asset Management Policy
This item has attachments. 

1.Strategic Asset Management Recommendation.pdf
2.Recommandation pour une politique de gestion stratégique des actifs.pdf
3.Strategic Asset Management Policy (anglais seulement).pdf
  • R-168-19
    Moved byRobert Lefebvre
    Seconded byAntonios Tsourounakis

    Whereas, according to section 4 of the Ontario Regulation 588/17 : Asset Management Planning For Municipal Infrastructure requires every municipality to prepare its first Strategic Asset Management Policy by July 1st, 2019 and shall review and, if necessary, update it at least every five years.

    Be it resolved to adopt the Strategic Asset Management Policy as recommended in document 2019_REC_54.

    Carried

9.4
Recognition and Support of Organizations Policy
This item has attachments. 

1.Recognition and Support of Organizations Policy.pdf
2.Donation policy.pdf
3.Ébauche de la politique de reconnaissance (French only).pdf
4.Politique de reconnaissance et de soutien aux organismes.pdf
5.Politique de don.pdf
  • R-169-19
    Moved byRaymond Campbell
    Seconded byRobert Lefebvre

    Whereas the Town of Hawkesbury wishes to demonstrate its support to community initiatives that contribute to the vitality and improvement of the quality of life within its community, and;

    Whereas the Town of Hawkesbury wishes to respond to request for support from the community organizations in an equitable manner, and;

    Whereas the Request for Donations Policy (SF-P-2015-02) is an integral part of the Recognition and Support of Organizations Policy.

    Be it resolved to approve the Recognition and Support of Organizations Policy, taking into account the annual budgetary availability and to revoke the Request for Donations Policy (SF-P-2015-02), as recommended in the modified document 2019_REC_07.

    Carried

9.5
Deviation to the Procurement Policy, Re: Maison de l'Île
This item has attachments. 

1.Deviation to the Procurement policy.pdf
2.Déviation à la politique d'achat.pdf
3.Letter from J. Cooke - September 2017 (anglais seulement).pdf
4.Letter from J. Cooke - October 2017 (anglais seulement).pdf
5.Letter from Robertson Martin (anglais seulement).pdf
  • R-170-19
    Moved byRobert Lefebvre
    Seconded byAntonios Tsourounakis

    Whereas in 2018, the rehabilitation of the masonry of the north wall of the Maison de l’Ile was successfully undertaken, and;

    Whereas Robertson Martin Architects was selected to supervise the project, and sub-contracted John G. Cooke & Associates Ltd, an engineering consulting firm specializing in structural and conservation engineering, and;

    Whereas Keystone Traditional Masonry Inc. was selected during a competitive bidding process to perform the stone repointing of the north wall, and;

    Whereas rehabilitation of the masonry of the south was of the Maison de l’Ile was indicated as a priority and listed as a project in the 2019 budget, and;

    Whereas the quote will only be available after the onsite meeting taking place on June 25, 2019.

    Be it resolved to deviate from the Purchasing Policy for the purpose of awarding a contract for the rehabilitation of the masonry of the south wall of the Maison de l’Ile to John G. Cooke & Associates and Keystone Traditional Masonry Inc. up to the maximum of $165,000.00 as allocated in the 2019 budget, as recommended in document 2019_REC_53.​

    Carried

9.6
5G Project
This item has attachments. This item has conflict.

1.5G Project.pdf
2.Projet 5G.pdf
  • Lawrence Bogue declared a conflict on this item. (Involved in the research project.)

Councillor Lawrence Bogue leaves the room.

  • R-171-19
    Moved byAndré Chamaillard
    Seconded byRobert Lefebvre

    Whereas the Internet service provider IGS Hawkesbury wishes to install a 5G Internet service in our community, and;

    Whereas IGS Hawkesbury wishes to start with a pilot project to evaluate the development of the 5G network throughout the Town, and;

    Whereas IGS Hawkesbury is asking the Town’s permission to install equipment on municipal property to evaluate the 5G service.

    Be it resolved to authorize the Chief Administrative Officer to reach an agreement with IGS Hawkesbury regarding a 5G Internet service pilot project, as recommended in document 2019_REC_56.

    Carried

  • Councillor Lawrence Bogue returns to his seat.

9.7
Golf tournament, Re: Distribution of proceeds
This item has attachments. 

1.Golf tournament proceeds.pdf
2.Recettes du tournoi de golf rapport.pdf
3.Recettes du tournoi de golf (French only).pdf
  • R-172-19
    Moved byYves Paquette
    Seconded byAndré Chamaillard

    Whereas the net profit of the third annual Councillors Golf Tournament is $5,803.20, and;

    Whereas $3,500.00 will be donated to the Hawkesbury Figure Skating Club, and;

    Whereas there is a balance of $2,303.20 of the 2019 net profit and a reserve of $1,391.66 from previous years, and;

    Whereas the Golf Tournament organizing committee wishes to donate the monies raised to support community activities for youth.

    Be it resolved to transfer $3,694.86 to the 2019 budget so that $2,303.20 may be used towards children’s activities for Canada Day and that $1,391.66 may be used towards children’s activities for Halloween celebrations, as recommended in document 2019_REC_55.

    Carried

10.
By-laws
 

10.1
Amendment to the Taxi By-law
This item has attachments. 

1.Taxi By-law Amendment.pdf
2.Modification au règlement sur les taxis.pdf

​1st reading - carried

2nd reading - carried

3rd reading - carried

​Carried

10.2
County Municipal Roads Transfer Fund
This item has attachments. 

1.By-law N° 39-2019.pdf
2.Règlement N° 39-2019 .pdf
3.Agreement - entente (anglais seulement).pdf

1st reading - carried

2nd reading - carried

3rd reading - carried

Carried

 

11.
Notices of motion
 

None.

12.
Services reports and requests for support
 

12.1
Monthly reports
 

  • R-173-19
    Moved byAndré Chamaillard
    Seconded byYves Paquette

    Be it resolved to receive the May 2019 monthly reports.

    Carried

12.2
Calendar of meetings
This item has attachments. 

1.Juillet - July 2019.pdf
2.Août - August 2019.pdf
3.Septembre - September 2019.pdf
  • R-174-19
    Moved byAndré Chamaillard
    Seconded byLawrence Bogue

    Be it resolved to adopt the meetings calendars for the months of July, August and September 2019.

    Carried

12.3
Report on delegation of authority
This item has attachments. 

1.Report on delegation of authority.pdf
2.Rapport sur délégation d'autorité.pdf
3.Règlement - By-law no. 28-2019 (anglais seulement).pdf
  • R-175-19
    Moved byRobert Lefebvre
    Seconded byRaymond Campbell

    Be it resolved to receive report AG-05-19, as presented.

    Carried

13.
Question period from Council members and comments by the Chief Administrative Officer
 

Questions are asked.

Council adjourns temporarily at 8:42 p.m. and the meeting resumes at 8:56 p.m.

All administrative staff except Daniel Gatien and Sonia Girard leave the meeting at 8:42 p.m.

14.
Closed meeting
 This item has conflict.

  • André Chamaillard declared a conflict on this item. (The sale of the land may have an impact on property owned by son and son-in-law.)

Councillor André Chamaillard leaves the room.

14.1
Disposal of real property, Re: Christ-Roi land
 

Councillor André Chamaillard leaves the room.

  • R-176-19
    Moved byYves Paquette
    Seconded byLawrence Bogue

    Be it resolved that a closed meeting be held at 8:50 p.m. to discuss item 14.1 as per section 239 (2) (c) of the Municipal Act, 2001 concerning the disposal of a real property.

    Carried
  • R-177-19
    Moved byAntonios Tsourounakis
    Seconded byYves Paquette

    Be it resolved to reopened the meeting at 9:48 p.m.

    Carried

  • Councillor André Chamaillard returns to his seat.

  • R-178-19
    Moved byRobert Lefebvre
    Seconded byLawrence Bogue

    Be it resolved that a closed meeting be held at 9:49 p.m. to adopt minutes of the meeting of May.

    Carried
  • R-179-19
    Moved byYves Paquette
    Seconded byRaymond Campbell

    Be it resolved to reopened the meeting at 9:50 p.m.

    Carried

14.2
Adoption of minutes of in-camera meetings
 

1.June 10, 2019 minutes.pdf
2.Procès-verbal du 10 juin 2019.pdf

Minutes of in-camera meetings held on May 13 and May 27, 2019

Minutes are adopted in-camera.

15.
Confirming by-law
 

15.1
By-law N° 40-2019
This item has attachments. 

1.Proceedings.pdf
2.Délibérations.pdf

1st reading - carried

2nd reading - carried

3rd reading - carried

​Carried

16.
Adjournment
 

  • R-180-19
    Moved byYves Paquette
    Seconded byAndré Chamaillard

    Be it resolved that the meeting be adjourned at 9:55 p.m.

    Carried
No Item Selected