Regular meeting of Council

MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Council:
  • Paula Assaly, Mayor
  • Lawrence Bogue, councillor
  • André Chamaillard, councillor
  • Robert Lefebvre, councillor
  • Yves Paquette, councillor
  • Antonios Tsourounakis, councillor
Motivated Absense:
  • Raymond Campbell, councillor
Staff present:
  • Daniel Gatien, Chief Administrative Officer
  • Christine Groulx, Clerk
  • Philippe Timbers, Treasurer
  • Guillaume Boudrias, Project manager, civil engineering
  • Dominique Dussault, Human Resources Manager
  • Martin Perron, Environmental Services Superintendent
  • Manon Belle-Isle, Planner
  • Jean-Claude Miner, Chief Building Official
  • Alain Lavoie, Public Works Superintendent
  • Daniel Gascon, Fire Chief

1.
Reflection and opening of the meeting
 

Councillor Antonios Tsourounakis recites the opening reflection and the Mayor the territorial acknowledgement.

The meeting is called to order at 7:10 p.m.

2.
Adoption of the agenda
 

  • R-103-19
    Moved byAndré Chamaillard
    Seconded byLawrence Bogue

    Be it resolved that the agenda be adopted as presented.

    Carried

3.
Disclosures of conflicts of interest
 

None.

4.
Adoption of the minutes
This item has attachments. 

1.25 mars 2019.pdf
2.March 25, 2019.pdf
3.15 avril 2019.pdf
4.April 15, 2019.pdf
  • R-104-19
    Moved byRobert Lefebvre
    Seconded byAndré Chamaillard

    Be it resolved that the minutes of March 25, 2019 and April 15, 2019 meetings be adopted as presented.

    Carried

5.
Reports of the Mayor and Councillors
 

Verbal reports are made.

6.
Presentations
 

6.1
Deloitte, Re: Presentation of the 2018 Financial Statements
 

Mr. Gérald Gauthier from Deloitte presents the 2018 Financial Statements.

  • R-105-19
    Moved byRobert Lefebvre
    Seconded byYves Paquette

    Be it resolved to receive the Financial statements for the year 2018 presented by Deloitte.

    Carried

6.2
OPP Hawkesbury detachment, Re: Situation table
 

Constable Mario Gratton of the Hawkesbury detachment of the OPP and Mrs Genevieve Arturi, Director of the Situation Table make a presentation to Council.

  • R-106-19
    Moved byYves Paquette
    Seconded byAndré Chamaillard

    Be it resolved to authorize the OPP Hawkesbury detachment to install signs for a safe trade zone in the parking lot, and;

    Be it also resolved to take the funds from the reserve of the Hawkesbury police services board to pay for the cost of these signs.

    Carried

7.
Delegations
 

None.

8.
Question period
 

None.

9.
Matters requiring action
 

9.1
Investing in Canada Infrastructure Program: Rural & Northern Stream
 

Following the Webinar, the Cécile bridge project respects the requirements.

9.2
Approval process of applications for financial incentive programs
This item has attachments. 

1.2019_REC_33_CIP_ang.pdf
2.2019_REC_33_CIP_fr.pdf
  • R-107-19
    Moved byAntonios Tsourounakis
    Seconded byRobert Lefebvre

    Whereas the Town has a financial incentive program under the Community Improvement Plan, and;

    Whereas previously the review committee was the Economic Development and Tourism Services Committee. The Committee made the decision on the request and the Committee recommended to the Treasurer.

    Be it resolved to appoint the planner administrator of the said program, and that the members of the Review Committee be Jean-Claude Miner, Chief Building Official, Rebecca Ménard, Assistant Treasurer and the Mayor, as recommended in document REC-33-19.

    Carried

9.3
Municipal Accessibility Advisory Committee
This item has attachments. 

1.2019_REC_34_Comite_municipal_accessibilite_ang.pdf
2.2019_REC_34_Comite_municipal_accessibilite_fr.pdf
  • R-108-19
    Moved byAndré Chamaillard
    Seconded byAntonios Tsourounakis
    Whereas the Accessibility for Ontarians with Disabilities Act, 2005 requires the creation of a Municipal Accessibility Advisory Committee for municipalities with a population of 10,000 and over, and; 

    Whereas the Committee currently has one member, and; 

    Whereas Mr. Bernard Boyer has already served on this committee and has shown interest in participating again. 

    Be it resolved to accept the appointment of Mr. Bernard Boyer on the Municipal Accessibility Advisory Committee, as recommended in document 2019-REC-34.

     
    Carried

9.4
Presence of Directors of department at meetings
 

If no subjects, presence not required.

10.
By-laws
 

None.

11.
Notices of motion
 

None.

12.
Services reports and requests for support
 

12.1
List of cheques and electronic payments
 

  • R-109-19
    Moved byYves Paquette
    Seconded byAndré Chamaillard

    Be it resolved to receive the list of cheques and electronic payments issued during the month of March 2019 in the amount of $3,556,527.31.

    Carried

12.2
Monthly reports
This item has attachments. 

1.Bâtiments-Buildings.pdf
2.Construction.pdf
3.Environnement-Environment.pdf
4.Greffe et réglementation - Clerk and By-law Enforcement.pdf
5.Incendie - Fire.pdf
6.Loisirs et Tourisme-Recreation and Tourism.pdf
7.Projets capitaux-Capital Projects.pdf
8.Ressources humaines-Human Resources.pdf
9.Travaux publics-Public Works.pdf
10.Urbanisme-Planning.pdf
11.Incendie(février)-Fire(February).pdf
  • R-110-19
    Moved byRobert Lefebvre
    Seconded byYves Paquette

    Be it resolved to receive the March 2019 monthly reports.

    Carried

12.3
Hawkesbury Public Library Board
This item has attachments. 

1.20 février 2019 (French only).pdf
2.19 mars 2019 (French only).pdf
  • R-111-19
    Moved byAntonios Tsourounakis
    Seconded byRobert Lefebvre

    Be it resolved to receive the minutes of the February 20 and March 19, 2019 meetings.

    Carried

12.4
Meetings calendar
This item has attachments. 

1.Mai 2019 May.pdf
  • R-112-19
    Moved byAndré Chamaillard
    Seconded byYves Paquette

    Be it resolved to adopt the meetings calendar for May 2019.

    Carried

13.
Question period from Council members
 

None.

  • Council adjourns temporarily at 9:15 p.m. and the meeting resumes at 9:20 p.m. Administration staff except for Daniel Gatien and Christine Groulx leave the meeting.

14.
Closed meeting
 

  • R-113-19
    Moved byAndré Chamaillard
    Seconded byRobert Lefebvre

    Be it resolved that a closed meeting be held at 9:20 p.m. to discuss item 14.1 as per section 11 (1)(b) of the Procedural by-law concerning private information which could identify an individual.

    Carried

14.1
Reopening of the regular meeting
 

1.25 mars 2019.pdf
2.March 25, 2019.pdf
3.15 avril 2019.pdf
4.April 15, 2019.pdf
  • R-114-19
    Moved byYves Paquette
    Seconded byAntonios Tsourounakis

    Be it resolved to reopen the regular meeting at 10:10 pm.

    Carried

14.2
Confidential information concerning a resident
 

Under section 11(1)(b) of the Procedural By-law - private information which could identify an individual

  • R-115-19
    Moved byYves Paquette
    Seconded byAndré Chamaillard

    Be it resolved to confirm the instructions given in-camera concerning an exemption to the volunteer management policy.

    Carried

15.
Confirming by-law
This item has attachments. 

1.Proceedings.pdf
2.Délibération.pdf

N° 26-2019 to confirm the proceedings of Council.

1st  reading - carried

2nd reading - carried

3rd  reading - carried

Carried     

16.
Adjournment
 

  • R-116-19
    Moved byRobert Lefebvre
    Seconded byLawrence Bogue

    Be it resolved that the meeting be adjourned at 10:15 p.m

    Carried
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