Regular meeting of Council

MINUTES

Meeting #:
Date:	Monday, May 13, 2019
Time:	7:00 P.m. - 9:00 P.m.
Location:	Council Chambers

Council:

• Paula Assaly, Mayor
• Lawrence Bogue, councillor
• Raymond Campbell, councillor
• André Chamaillard, councillor
• Robert Lefebvre, councillor
• Yves Paquette, councillor
• Antonios Tsourounakis, councillor

Staff present:

• Daniel Gatien, Chief Administrative Officer
• Christine Groulx, Clerk
• Philippe Timbers, Treasurer
• Guillaume Boudrias, Project manager, civil engineering
• Nicole Trudeau, Director of Recreation and Tourism
• Dominique Dussault, Human Resources Manager
• Alain Lavoie, Public Works Superintendent

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1.

Reflection and opening of the meeting

Councillor Yves Paquette recites the opening reflection and the Mayor the territorial acknowledgement.

The meeting is called to order at 7:00 p.m.

2.

Adoption of the agenda

• R-117-19
  Moved by André Chamaillard
  Seconded by Lawrence Bogue

  Be it resolved that the agenda be adopted after the addition of the following item:

  • 9.3 Individual advertisement by Council members
  Carried

3.

Disclosures of conflicts of interest

Mayor Paula Assaly declares a conflict of interest with item 10.4 as the by-law concerns her remuneration.

4.

Adoption of the minutes

• R-118-19
  Moved by Antonios Tsourounakis
  Seconded by Yves Paquette

  Be it resolved that the minutes of the meeting held on April 29, 2019 be adopted as presented.

  Carried

5.

Reports of the Mayor and Councillors                         

Verbal reports are made.

6.

Presentations

None.

7.

Delegations

None.

8.

Question period

Mr. Douglas Martin complains that the agenda is not projected on the screen and therefore, copies should be available for the public.

9.

Matters requiring action

9.1

Delegation of financial authority to the CAO ref.: Request for Tenders E01-19-1901 (Cameron Street) & T04-48-1901 (retaining wall Clément Street)

• R-119-19
  Moved by Yves Paquette
  Seconded by André Chamaillard
  Whereas the Cameron Street Reconstruction and the Clement Street Retaining Wall request for tenders will close on May 2, 2019 and May 16, 2019 respectively, and;

   

  Whereas in order to award contracts to the preferred contractors selected for the above referenced projects, a Council resolution is required as described in the Town’s procurement policy, and;

   

  Whereas approximately three to four weeks can pass before a recommendation is presented before Council for approval following the selection of the contractor, and;

   

  Whereas it is necessary to award the contracts as soon as possible in, order to complete the projects in the allocated timelines.

   

  Be it resolved to delegate to the Chief Administrative Officer the authority to award the contracts according to the procurement policy for the following projects and that a by-law be adopted for this purpose, as recommended in document 2019_REC_36:

  Title	Amount
  Cameron Street Reconstruction	$2,756,936
  Retaining wall Clement Street	$300,000

   
  Carried

9.2

Update on the public consultation for the Chenail Island and waterfront

• R-120-19
  Moved by Raymond Campbell
  Seconded by Robert Lefebvre
  Whereas the Confederation Park public consultation project that was budgeted at $5,000, initially consisted only in consulting with the citizens of Hawkesbury regarding their ideas and preferences regarding the vocation of the Confederation Park/Chenail Island, and;

   

  Whereas during the research of documents, multiple studies and plans for Confederation Park/Chenail Island were discovered, and it was recommended that those plans be included in the analysis, and;

   

  Whereas during discussions with multiple planning consultations it has been determined that it would be beneficial to also include an environmental analysis as well as a historical analysis of the island, and;

   

  Whereas it was also determined that due to the nature and location of the park and island tourists should also be consulted, and;

   

  Whereas the three quotations received ranged from $17,850 to $19,000, and;

   

  Whereas the quotation from Lalonde & Gougeon demonstrates the most comprehensive methodology and work plan.

   

  Be it resolved to award the contract to for the public consultation in the amount of $18,180 to Lalande & Gougeon, as recommended in document 2019_REC_37. 
  Defeated

9.3

Individual publicity by Council members

Discussion on advertisement done by members of Council in newspapers and the one representing the Council as a whole.

10.

By-laws

10.1

N° 27-2019 to levy and collect on the rateable assessment of the Town of Hawkesbury

​

• R-121-19
  Moved by Yves Paquette
  Seconded by André Chamaillard

  Be it resolved to open discussion on the by-law.

  Carried
• 1st reading - carried

  2nd reading - carried

  3rd reading - carried

  ​Carried

  
  

10.2

N° 28-2019 to delegate powers and duties to the Chief Administrative Officer

Amended version.​

1st reading - carried

2nd reading - carried

3rd reading - carried

​Carried

10.3

N° 29-2019 to appoint a by-law enforcement officer

​1st reading - carried

2nd reading - carried

3rd reading - carried

​Carried

10.4

N° 30-2019 establishing the remuneration of Council members

• Paula Assaly declared a conflict on this item.

Mayor Paula Assaly, having delcared a conflict of interest on this matter, leaves the room during the discussion and the vote. Councillor Antonios Tsourounakis presides the meeting. 

 

• R-122-19
  Moved by Lawrence Bogue
  Seconded by Raymond Campbell

  Be it resolved to open discussion on the by-law.

  Carried
• 1st reading - carried

  Carried

  After the discussion Mayor Paula Assaly takes back her seat.​

  
  

11.

Notices of motion

None.

12.

Services reports and requests for support

None.

13.

Question period from Council members

Questions are asked.

• R-123-19
  Moved by Antonios Tsourounakis
  Seconded by André Chamaillard

  Be it resolved to offer the obsolete sound system to the Cercle Gascon and if not needed, to the Youth Club of Grenville.

  Carried

14.

Closed meeting

Council temporarily adjourns at 8:30 p.m. and the meeting resumes at 8:45 p.m.

Administrative staff leave the meeting except for Daniel Gatien, Christine Groulx and Dominique Dussault.

• R-124-19
  Moved by Yves Paquette
  Seconded by André Chamaillard

  Be it resolved that a closed meeting be held at 8:45 p.m. to discuss items 14.1 to 14.4 as per sections 239 (2) (d) and 239 (2) (e) of the Municipal Act, 2001.

  Carried
• R-125-19
  Moved by Robert Lefebvre
  Seconded by Yves Paquette

  Be it resolved that the meeting be reopened at 9:40 p.m.

  Carried

14.1

Human resources, Re: Remuneration of non-unionized employees

Under section 239 (2) (d) of the Municipal Act, 2001 as it relates to labour relations.

For discussion.

14.2

Employee negotiations

Under section 239 (2) d) of the Municipal Act, 2001 as it relates to employee negotiations.

For information.

14.3

Litigation, Re: Update

Under section 239 (2) e) of the Municipal Act, 2001 as it relates to a litigation.

For information.

14.4

Adoption of in-camera minutes of both meetings of April 29, 2019

Minutes are adopted in-camera.

15.

Confirming by-law

N° 31-2019 to confirm the proceedings of Council.

1^st  reading - carried

2^nd reading - carried

3^rd  reading - carried

Carried       

16.

Adjournment

• R-126-19
  Moved by Antonios Tsourounakis
  Seconded by Raymond Campbell

  Be it resolved that the meeting be adjourned at 9:40 p.m

  Carried