Regular meeting of Council

MINUTES

Meeting #:
Date:	Monday, May 27, 2019
Time:	7:00 P.m. - 9:00 P.m.
Location:	Council Chambers

Council:

• Paula Assaly, Mayor
• Lawrence Bogue, councillor
• Raymond Campbell, councillor
• André Chamaillard, councillor
• Robert Lefebvre, councillor
• Yves Paquette, councillor
• Antonios Tsourounakis, councillor

Staff present:

• Daniel Gatien, Chief Administrative Officer
• Christine Groulx, Clerk
• Philippe Timbers, Treasurer
• Guillaume Boudrias, Project manager, civil engineering
• Nicole Trudeau, Director of Recreation and Tourism
• Dominique Dussault, Human Resources Manager
• Martin Perron, Environmental Services Superintendent
• Manon Belle-Isle, Planner
• Jean-Claude Miner, Chief Building Official
• Alain Lavoie, Public Works Superintendent
• Daniel Gascon, Fire Chief

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1.

Reflection and opening of the meeting

Councillor Raymond Campbell recites the opening reflection and the Mayor the territorial acknowledgement.

Mayor calls the meeting to order at 7:00 p.m.

2.

Adoption of the agenda

• R-127-19
  Moved by Antonios Tsourounakis
  Seconded by André Chamaillard

  Be it resolved that the agenda be adopted after the addition of the following item in section 11. Notice of motion:

  11.1 Dress code and discussion for increasing fines for littering at the meeting of June 10.

  Carried

3.

Disclosures of conflicts of interest

4.

Adoption of the minutes

None.

5.

Reports of the Mayor and Councillors

Verbal reports are made.

6.

Presentations

None.

7.

Delegations

7.1

Mrs. Johanne Séguin, Re: Invoice revision

Mrs. Johanne Séguin resumes her file to Council.

8.

Question period

None.

9.

Matters requiring action

9.1

Ministry of Transportation of Ontario – Bridge replacements

• R-128-19
  Moved by André Chamaillard
  Seconded by Raymond Campbell
  Whereas the Ministry of Transportation of Ontario will replace the two bridges located at the intersection of County Road 17 and Highway 34, and;

  Whereas the Ministry of Transportation of Ontario wishes to make major changes to the configuration of the access and exit ramps as well as the acceleration and deceleration lanes of County Road 17, and;

  Whereas the United Counties of Prescott and Russell will conduct a peer review of configurations known as Options A and B presented by the Ministry of Transportation of Ontario on November 30, 2017, and;

  Whereas these options were rejected by the Ministry of Transportation of Ontario without informing the municipalities involved, and;

  Whereas the Town of Hawkesbury may submit an objection through the Environmental Assessment Process for Provincial Transportation Facilities, and;

  Whereas the deadline to submit this objection is May 27, 2019.

  Be it resolved that the Administration be mandated to submit an objection following the process outlined in the Environmental Standards and Practices for Provincial Transportation Facilities based on the peer review conducted by the United Counties of Prescott and Russell, as recommended in the document 2019_REC_35.

   
  Carried

9.2

Clément Project – Municipal Services on Cartier Boulevard

• R-129-19
  Moved by Yves Paquette
  Seconded by Robert Lefebvre
  Whereas the Town has carried out in April 2014 major infrastructure works on Cartier Boulevard for the replacement of storm sewers, sanitary sewers and drinking water supply lines, including the repair of the traffic lanes on Cartier and Cécile Boulevards, and;

  Whereas the developer C. H. Clément Construction Inc. c/o Charles Clément made a request for amendments to the Official Plan and the Zoning By-law for properties located at 888-920 Cartier Boulevard, designated as parts of Lots 11 and 12 of Plan M-18, Parts 1, 2, 3, 4, 5, 8, 9, 10, 11, 12 & 13 of Plan 46R-1380 and Parts 1, 2 & 3 of Plan 46R-1453, in the Town of Hawkesbury, Prescott County, and;

  Whereas the proposed project on Cartier Boulevard was a condominium-type residential development that included seven multi-residential buildings of eight units and a multi-residential building of ten units for a total of 66 residential units, and;

  Whereas the developer C.H. Clément Construction Inc. c/o Charles Clément as well as the Town wanted to take advantage of the infrastructure work to be done on Cartier Boulevard to minimize the costs as well as to avoid carrying out work on a newly reconstructed boulevard, and;

  Whereas the costs for the construction of additional services on Cartier Boulevard are in the amount of $50,777.86 and they have never been recognized and remained unpaid by the developer C.H.Clément Construction Inc.

  Be it resolved that a by-law under section 391 of the Municipalities Act, 2001 be adopted by the council to ensure that the costs incurred by the Town are covered by the existing or future owner of the said lands, as recommended in document 2019_REC_21.

   
  Carried

9.3

Amendments to the Code of Conduct

• R-130-19
  Moved by Antonios Tsourounakis
  Seconded by Raymond Campbell
  Whereas Council adopted a Code of Conduct on February 25^th, 2019, and;

  Whereas Council appointed the Integrity Commissioner on March 25^th, 2019, and;

  Whereas some administrative amendments must be made to this Code.

  Be it resolved to adopt a by-law amending the Council and Local Boards Code of Conduct as recommended in document 2019_REC_39.

   
  Carried

9.4

Request for invoice revision Johanne Séguin

• R-131-19
  Moved by Antonios Tsourounakis
  Seconded by Robert Lefebvre
  Whereas that Johanne Séguin has submitted a request to cancel the interest charges added to her water bill, and;

  Whereas the Town has no document endorsed by the Municipal Council at the time of the agreement between the former Mayor, Mr. René Berthiaume and the former Chief Administrative Officer, Mr. Jean-Yves Carrier, and;

  Whereas the last Municipal Council refused the request of Mrs. Séguin to cancel the interest charges (resolution R-153-17).

  Be it resolved that Council upholds the earlier decision to refuse to cancel the interest charges from Ms. Séguin's water bill, as recommended in document 2019_REC_38.

   
  Carried

9.5

Town's insurance renewal

• R-132-19
  Moved by Robert Lefebvre
  Seconded by Yves Paquette
  Whereas at the beginning of May a call for proposals was launched when BFL notified the Town of a substantial increase of its insurance premiums, and;

  Whereas the four firms that bidded in 2018 were invited, and;

  Whereas we only received two tenders.

  Be it resolved that Municipal Council accept that we renew the insurance agreement with BFL Canada from June 1^st, 2019 to June 1^st, 2020 for an amount of $282,246.00 plus taxes, as recommended in document 2019_REC_44.

   

   

  Carried

9.6

Communication program

• R-133-19
  Moved by Robert Lefebvre
  Seconded by Antonios Tsourounakis
  Whereas the Town desires to upgrade it profile, and;

  Whereas the Municipal Council emphasized that it wishes to improve internal and external communications.

  Be it resolved to grant a contract to Hawkmyer in the amount of $44,500.00 for their video reporting service for our community as recommended in document 2019_REC_40.
  Carried

9.7

Update of the business plan

• R-134-19
  Moved by Yves Paquette
  Seconded by Lawrence Bogue
  Be it resolved that the business plans be received as recommended in document 2019_REC_41.  
  Carried

9.8

Compensation of non-unionized employees

• R-135-19
  Moved by Robert Lefebvre
  Seconded by Lawrence Bogue
  Whereas the salary increases of the non-unionized employees followed, before March 11, 2019, the salary increases of the employees unionized under the Canadian Union of Public Employees (CUPE) local 1026, and;

  Whereas the non-unionized employees received a salary increase of 1,5% in March 2019, covering the April 1, 2018 to March 31, 2019 period.

  Be it resolved that the annual compensation review date for the non-unionized employees be kept at April 1^st and to approve an increase to salary grids by 1.5%, retroactive to April ^1st, 2019. Only current active employees will be eligible to receive a salary increase as recommended in document 2019_REC_42.

   
  Carried

9.9

Town supported events

• R-136-19
  Moved by Yves Paquette
  Seconded by André Chamaillard
  Whereas the Town of Hawkesbury hosts or supports numerous events in the community, and;

  Whereas the Town has a very engaged population that attends these events and often calls upon Hawkesbury to host or support more events, and;

  Whereas public events require the support of the Town of Hawkesbury’s administration by ensuring that all of the necessary permits, permissions and insurances are in place for the protection of the organizer(s), participants, residents and other key stakeholders.

  Be it resolved that the “Festirive” Western Festival, the End of Summer Party and the Golf Tournament to support youth activities, organized by Municipal Councillors be added to the events supported by the Town of Hawkesbury and recommended in document 2019_REC_43.

   
  Carried

10.

By-laws

10.1

N° 32-2019 to impose fees and charges for works done by the Town for works done by the Town for water and sewer connection to Cartier Boulevard.

​1st reading - carried

2nd reading - carried

3rd reading - carried

​Carried

10.2

N° 33-2019 to amend By-law N° 13-2019 establishing a Code of Conduct for members of Council and Local boards of the Town of Hawkesbury.

​1st reading - carried

2nd reading - carried

3rd reading - carried

​Carried

10.3

N° 30-2019 establishing the remuneration of the Mayor (amended).

• Paula Assaly declared a conflict on this item.

Mayor Paula Assaly, having declared a conflict of interest on this matter, leaves the room during the discussion and the vote. Councillor Antonios Tsourounakis presides the meeting.

• R-137-19
  Moved by Yves Paquette
  Seconded by Robert Lefebvre
  Be it resolved that the Mayor be granted a 25% increase representing $9,828.00 for an annual salary of $45,411.00 retroactive to December 1, 2018, and to proceed with a complete review of the by-law for the remuneration of Council.

   
  Carried
  2nd reading - carried

  3rd reading - carried

   

  Carried

   

  After the discussion and vote Mayor Paula Assaly takes back her seat.

   
  
  

11.

Notices of motion

I, Paula Assaly give notice that at the meeting of June 10, I will move a resolution to establish a dress code for employees and one resolution to open a discussion with the Administration on the increase of fines charged for littering.

12.

Services reports and requests for support

12.1

Monthly reports

• R-138-19
  Moved by Robert Lefebvre
  Seconded by Yves Paquette

  Be it resolved to receive the April 2019 monthly reports.

  Carried

12.1.1

Clerk and By-law Enforcement

12.1.2

Finance

12.1.3

Human Resources

12.1.4

Capital Projects

12.1.5

Public Works

12.1.6

Planning

12.1.7

Construction

12.1.8

Environment

12.1.9

Recreation and Tourism

12.1.10

Fire

12.2

Calendar of meetings

• R-137-19
  Moved by André Chamaillard
  Seconded by Antonios Tsourounakis

  Be it resolved to adopt the meeting calendar for the month of June 2019.

  Carried

13.

Question period from Council members

Questions are asked.

Council adjourns temporarily at 8:55 p.m. and the meeting resumes at 9:10 p.m.

All administrative staff except for Daniel Gatien and Christine Groulx leave the meeting at 8:55 p.m.

Councillor André Chamaillard leaves the meeting as he has declared a conflict of interest with the subject to be discussed in-camera.

14.

Closed meeting

• André Chamaillard declared a conflict on this item. (The sale of the land may have an impact on property owned by son and son-in-law.)

• R-140-19
  Moved by Robert Lefebvre
  Seconded by Yves Paquette

  Be it resolved that a closed meeting be held at 9:10 p.m. to discuss item 14.1 as per section 239(2)(c) of the Municipal Act, 2001.

  Carried
• R-141-19
  Moved by Robert Lefebvre
  Seconded by Yves Paquette

  Be it resolved to reopened the meeting at 9:40 p.m.

  Carried

14.1

Purchase offer, Re: Christ-Roi

As per Section 239(2) (c) of the Municipal Act, 2001 concerning a proposed disposition of land by the Town.

For discussion.

15.

Confirming by-law

16.

Adjournment

• R-142-19
  Moved by Lawrence Bogue
  Seconded by Antonios Tsourounakis

  Be it resolved that the meeting be adjourned at 9:40 p.m

  Carried